Control spend and empower your team, so business runs smoothly.

Implement spend controls at every stage, from approvals, to amounts of spend, to expiration dates. With clarity and compliance, everyone is happier.

Spend Control



Rule-based expense policies.

When you switch to a rule-based approach to policies, the system does the enforcement and documents compliance.

For virtual cards and purchase requests, approvals are up front before spending happens. They can be specific to a department or spend threshold.

spend approval rules

Get the control that you need.

Develop custom approval workflows so that budget owners can see what is being requested before money is spent. Place limits on physical cards to control for amount, or expiration date so that subscriptions are not automatically rolled over. Set policies for reimbursable expenses so that only allowable expenses can be submitted.

Screenshot of new rule creation

Need software spend from Marketing to be approved by IT? Not a problem. Simply create a rule for all requests for software or hardware purchases to be routed to a member of the IT department, in addition to the manager’s approval.

Screenshot of approval groups

Approval groups allow your teams to get spend approvals from any member of a group, fast. Employees will spend less time waiting, and more time being productive.

Controls built in to regular business operations.

Requests for approvals are automatically routed to the required approver(s) via email and Slack to allow for rapid turnaround. The Airbase mobile app allows your teams to get the approvals they need while on the go. Approvers can ask questions about a request from within Slack so that issues can be easily resolved before a purchase is made.

Approval workflows
Card control screenshot

Build controls right into the card.

Software-enabled corporate cards mean that you have control over the amount that can be spent on a card in any one transaction, or in total. Admins can make more funds temporarily available for an employee who is traveling, or for a department that needs to make large purchases for a specific project.

Admins can also place time limits on a card by setting an expiration date to control subscription renewals.

Virtual cards can be vendor-specific to improve tracking and to limit possibility of fraud.

Alerts to control against fraudulent purchases.

Cardholders receive alerts when there is suspicious activity on their cards. When an alert is a warning, cardholders can carry on with purchases without interruption, and when an alert is more serious, cardholders must verify activity before making further purchases.

Fraud Alerts Screenshot
Jason Lopez Lattice
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“Airbase has given us more control over our spend. The visibility it gives the entire team and managers into what their employees are spending is the best I’ve seen of any competitor.”

Jason Lopez
Controller at Lattice

Learn how to get better control over your spending.