Reimbursing your employees for out-of-pocket expenses has never been easier for employees and more efficient for AP. When incorporated into your spend management platform, employee expense management simply conforms to your existing automated spend workflows for easy approvals, documentation upload, payment, and booking to the GL.
Request an approval to spend money, and the system will send it to the appropriate approvers.
Set up a virtual card, use a physical card, or request a PO from a single unified platform.
Attach receipts with an easy upload, and if the receipt is not digital, simply take a photo and upload.
Once you have made your purchase, and uploaded the receipt, you’ll never have to think about it again, because it’s in the system. Never file another expense report.
After receiving approval(s), create a virtual card for a specific vendor for recurring expenses, like a ride-share company or software subscription, with just a few key strokes.
Or, create a virtual card for a one-time payment, and once you attach the receipt, you’ll never have to think about it again.
Set expiration dates to prompt periodic review of recurring charges to ensure that you still want the product or service.
Know that all of your purchases have been approved before you make them. Your request will be automatically routed to the appropriate approver(s) via email and Slack, so you won’t be slowed down.
Set an expiration date on your virtual card so that you don’t keep getting charged for services you no longer use.
Receipt upload is easy, whether taking a picture of a physical receipt or attaching a digital one. Attach other documentation to the transaction so that all records are easy to locate.
Easily request approval for spend that will be invoiced later. If needed, the system will generate a PO to send to the vendor.
“Our employees love Airbase. Now that we’re able to give everyone virtual cards or physical cards with set value limits, nobody has to pay for expenses out-of-pocket or fill out cumbersome reports. That’s been a big win in terms of employee satisfaction.”