Virtual card, physical card, vendor payment solutions.

build great companies with Airbase.

Yuliya Maystruk, Marketing Manager at Happyco

Reimbursing your employees for out-of-pocket expenses has never been easier for employees and more efficient for AP. When incorporated into your spend management platform, employee expense management simply conforms to your existing automated spend workflows for easy approvals, documentation upload, payment, and booking to the GL.

  • Quickly and easily make the purchases you need.
  • Know that your spending is compliant with company policies.
  • Never fill out and submit an expense report again. And, get reimbursed quickly if you use personal funds for a purchase.
  • Benefit from consistent routines using cards, checks, ACH, or raising a PO.
  • Pay with virtual cards, cuz they’re cool.
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Trusted by finance teams at all stages.

Easily make purchases without having to file an expense report.

Airbase spend management gives employees easy access to request approval for spend.

Request an approval to spend money, and the system will send it to the appropriate approvers.

Set up a virtual card, use a physical card, or request a PO from a single unified platform.

Attach receipts with an easy upload, and if the receipt is not digital, simply take a photo and upload.

Once you have made your purchase, and uploaded the receipt, you’ll never have to think about it again, because it’s in the system. Never file another expense report.

Quick, easy reimbursements.

Reimburse your employees quicker.

Submit expenses as you incur them. Once approved, you will be automatically reimbursed without having to wait for month end. If a submission is not an approved expense, the system will notify you immediately.

The ease of virtual cards.

Airbase spend management helps you move toward a continuous close.

After receiving approval(s), create a virtual card for a specific vendor for recurring expenses, like a ride-share company or software subscription, with just a few key strokes.

Or, create a virtual card for a one-time payment, and once you attach the receipt, you’ll never have to think about it again.

Set expiration dates to prompt periodic review of recurring charges to ensure that you still want the product or service.

Get approvals without slowing down.

Airbase spend management allows employees to request and for managers to approve spend directly in Slack.

Your requests for approvals go to your manager, and anyone else your policy requires, via email, Slack, or mobile app, for fast turnaround.

Use the Airbase mobile app to request and make purchases on the go.

Get control, visibility, and cash back.

Easy request

Know that all of your purchases have been approved before you make them. Your request will be automatically routed to the appropriate approver(s) via email and Slack, so you won’t be slowed down.

Use virtual cards for recurring charges.

Set an expiration date on your virtual card so that you don’t keep getting charged for services you no longer use.

Simple receipt and document upload.

Receipt upload is easy, whether taking a picture of a physical receipt or attaching a digital one. Attach other documentation to the transaction so that all records are easy to locate.


Easily request approval for spend that will be invoiced later. If needed, the system will generate a PO to send to the vendor.   

See how Airbase can help you build a great company.

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Lisa Slater, Former VP of Finance at EKO Health
“Our employees love Airbase. Now that we’re able to give everyone virtual cards or physical cards with set value limits, nobody has to pay for expenses out-of-pocket or fill out cumbersome reports. That’s been a big win in terms of employee satisfaction.”
Lisa Slater
Former VP of Finance at EKO Health

Learn how high performing teams perform better with Airbase.

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