QuickBooks Online Integration Product Sheet | Overview

Sync all your purchase transactions to QuickBooks Online in real time for better reporting and a faster month-end close.

Your team spends hours manually reconciling, coding, and posting transactions to your GL, which is both time consuming and prone to errors. Month-end close is often delayed, restatements are common, and your business is often left waiting for financial results.

Airbase’s first-of-its-kind spend management platform solves this problem.

With our QuickBooks Online integration, closing the books is fast. Reconcile and automate your month-end close process by syncing transactions directly into your QuickBooks GL throughout the period. Whether accounts payables, virtual cards, corporate cards, purchase orders, or expenses, continual syncing to the GL means you won’t be scrambling at month-end to pull together the numbers for leadership.

Benefits of Airbase’s QuickBooks Online integration:

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Shorten your month-end close by handling all AP from one platform that automatically syncs transactions to your GL in real time, including refunds from vendors and cash back generated from virtual cards.

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Boost efficiency by using reports built on real-time data and optionally generating amortization schedules.

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Save time and minimize errors by reducing the need for manual data entry, spreadsheets, expense reports, reconciliations, and multiple AP tools.

How it works:

Airbase syncs all of your spend to your GL in real time.

3 easy steps to integrate Airbase and QuickBooks Online:

Connect your Airbase and QuickBooks accounts with our native integration.
Set up accounting and GL syncing rules for your Airbase accounts payables, corporate cards, and expenses. Airbase auto-populates the appropriate GL accounts for each transaction for your review.
As transactions get approved, Airbase automatically syncs the transactions to QBO and keeps an audit trail of all the supporting documentation.

Use case example:

Your company pays its monthly DocuSign subscription with one of Airbase’s virtual cards (to get cash back from the expense). When the payment is scheduled, a ledger entry is automatically made in Airbase with details populated from preset rules specific to that card. This entry is synced to QuickBooks Online with the push of a button.

Screenshot of QuickBooks integration use case

Airbase has definitely helped in the closing process by making everything more automated. The system can tag and categorize and sync transactions directly to QuickBooks. It’s freed up time for us to do other things. We’re saving 20 hours a week. Effectively, Airbase does more work than a half-time employee.

Yatin Mody

Head of Finance, Postman