Platform Overview

Spend Management Platform

The Airbase Spend Management Platform

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Build a great company 
with better spend management.

Manage all non-payroll spend with one powerful, scalable solution.

Get the approvals, automation, and reporting you need for three essential products all in one. Keep your company growing with the one true platform solution.

A new approach with a significant and positive impact.

Airbase solves so many daily problems, large and small, for so many stakeholders — accounting and finance teams, budget owners, employees, leadership, partners, and vendors. What’s more, Airbase consistently delights users with its intuitive interface and above-and-beyond functionality.

It replaces a messy financial tech stack with one clean solution. It does the job (and more) of the many siloed software products commonly relied on to pay vendors, manage card spending, and reimburse employees — you know, the usual suspects,, Expensify, and corporate card programs. But, because Airbase does it all, Airbase does it better. It standardizes practices, eliminates reconciliations, creates a complete audit trail, and forms a single source of truth. Pure magic.


Designed to scale.

Airbase integrates with QuickBooks Online, Xero, Sage Intacct, and NetSuite to meet your company’s needs, no matter its stage and complexity. Start with a Freemium version, migrate to a sophisticated ERP as your company grows and evolves, and shift to a customizable, high volume payments version with Airbase Suite. You can rely on Airbase to scale with you from startup to IPO.

The meta problem Airbase solves.

The inefficient deployment of company capital and human resources constrain growth and create risks. Yet non-payroll spending, an essential function to control budgets and optimize returns, is often handled with outdated, partial solutions and excessive manual work.

Done right, company spend is an automated process from an initial request/approval for all purchases to booking to the GL. Done wrong, it’s a time-consuming, error-prone exercise-in-frustration with inefficient operations, wasted spend, lack of visibility, and books that take way too long to close.  Airbase’s small and midsize company spend management solution is the only one that truly delivers on “done right.”

The beauty of a fully automated platform solution:

How we do it.
Consolidates card spend, purchase orders, simple invoices, or expense reimbursements.
Consistent visibility into all non-payroll spend.
One command and control center to make payments by check, ACH, or card.
Reduces processing costs and lets AP optimize for cashback.
Set expense policies with rules the system will enforce.
Ensures and records compliance without expecting colleagues to monitor.
All employees request spending or reimbursement via simple (or complex if needed) workflows.
Automatically route requests to appropriate approver(s).
Automatic formation of audit trail.
Documentation easily retrievable for audits or other needs.
Automates bill creation, categorization, payment scheduling, accruals, amortizations.
Free up valuable time and eliminate errors.
All non-payroll spend syncs directly to the GL.
Faster close and real-time data for better decision-making.
Visibility and control before, during, and after spending occurs.
Promote a healthy spend culture and better budget management.


Platform features extend across all products and include:
  • Automated approval workflows
  • Real-time reporting
  • Full audit trail of supporting documents
  • Automatic GL sync
  • Vendor Management
  • Notifications via web, email, and Slack
  • Mobile App
Unlike other spend management systems, each of Airbase’s products has great breadth and depth that rival other point solutions.
Bill payments
Invoice Ingestion & OCR
Invoice Inbox
Simple bill creation
Auto categorization
PO matching
Payment scheduling
Domestic and international payment support with multiple payment types: ACH, Check, Wire transfer, Virtual cards with cash back
Create recurring bills
Vendor payment history
Vendor portal
Search, setup, W-9 capture for vendors
1099 Reporting
Search, setup of vendors
Vendor invoice upload
Payment visibility for vendors
Audit trail of all invoice activity including email content
Corporate cards
Physical cards with cash back
Unlimited virtual cards with cash back
Card features include:
Set spend limits based on amount, time and number of transactions
One time and recurring virtual cards
Vendor specific virtual cards
Auto categorization
Google Pay and Apple Pay support
Auto card lock settings
Simple receipt upload
Receipt compliance settings
Subscription management
Duplicate subscription checking assistance
Virtual card expirations to avoid auto-renewals
Subscription renewal warnings for owner and accounting team
Automatic fraud detection
Employee Reimbursements
Real time reimbursement requests
Powerful rule-based reimbursement policy controls
Blocking and warning policies for hard or soft policy compliance
Clear policy visibility for employees
Receipt compliance settings
Receipt inbox
Simple receipt upload
Automated payments
Real time reimbursement status
for employees and approvers
Same day expense processing
Additional optional modules include:
Automated amortization
Netsuite Native amortization
Advanced User Management
Netsuite Custom Fields
Advanced Approvals
Purchase Orders
All Product Sheets
Yatin Mody, Head of Finance at Postman