Sync all your purchase transactions to QuickBooks Desktop in real time for better reporting and a faster month-end close.


Your team spends hours manually reconciling, coding, and posting transactions to your GL, which is both time-consuming and prone to errors. Month-end close is often delayed, restatements are common, and your business is left waiting for financial results.

Airbase’s first-of-its-kind spend management platform solves this problem.

With our QuickBooks Desktop integration, closing the books is fast. Reconcile and automate your month-end close process by syncing transactions directly into your QuickBooks Desktop GL throughout the period. Whether virtual cards, corporate cards, bill payments, or purchase orders, continual syncing to the GL means you won’t be scrambling at month-end to pull together the numbers for leadership.

Benefits of Airbase’s QuickBooks Desktop integration:

Shorten your month-end close by handling all AP from one platform that automatically syncs transactions to your GL in real time, including refunds from vendors and cash back generated from virtual cards.

Boost efficiency by using reports built on real-time data and optionally generating amortization schedules.

Save time and minimize errors by reducing the need for manual data entry, spreadsheets, expense reports, reconciliations, and multiple AP tools.

Screenshot of QuickBooks Desktop integration

How it works: 

Airbase syncs all of your spend to your GL in real time.

3 easy steps to integrate Airbase and QuickBooks Desktop:

  1. Connect your Airbase and QuickBooks Desktop accounts with our native integration.
  2. Set up accounting rules for your Airbase bill payments and corporate cards. Airbase auto-populates the appropriate GL accounts for each transaction for your review.
  3. As transactions get approved, Airbase automatically syncs them to your QuickBooks Desktop GL and keeps an audit trail of all the supporting documentation.

Use case example:

Your company pays its monthly Asana subscription with one of Airbase’s virtual cards (to get cash back from the expense). When the payment is scheduled, a ledger entry is automatically made in Airbase with details populated from preset rules specific to that card. This entry is automatically synced to QuickBooks Desktop.

Screenshot of QuickBooks Desktop use case

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