Reimbursing your employees for out-of-pocket expenses has never been easier for employees, or more efficient for AP.Schedule your demo
Employees simply submit for a reimbursement, even with an incomplete expense. Fill in mandatory fields and attach a receipt from a local drive or from the Receipt Inbox. The platform automatically pays an employee once approvals and documentation are in place.
It’s simple and straightforward when employees submit expenses in the same system used for all other purchase requests. The request is automatically routed to the appropriate approver(s) per your company’s policies.
Set mandatory fields, a time window for submission, and any budget limits. Provide clarity to your employees by flagging or blocking an expense that is not allowable.
Airbase automatically creates a full record of your transactions in one convenient place. Category and tag selection happens up front to eliminate errors or gaps that can slow down proper booking to the GL. Employees can add in a purpose or notes, receipts, invoices, and attach additional documentation so that all stakeholders and auditors can review as needed.
The Airbase system pays directly to an employee’s bank account, helping to avoid confusion over payroll tax.
Payment for approved expenses are automatic, and can be on a batched basis, omitting any that are not (yet) fully compliant. Employees can track payments and are notified of any missing documentation.
Set approval thresholds to reflect your company’s policies, capture requests and approvals, and create a consistent audit trail for out-of-pocket purchases.
Once a reimbursement has been paid, it can easily be synced to the general ledger. Regular updating of the GL leads to a faster close.
Keep remote teams moving with quick, easy reimbursements for out-of-pocket expenses. Take the guesswork out of what expenses are allowable.
Approvals and communication regarding additional clarity on an expense happen in email or Slack. Compliant expenses are paid out each night. Employees track progress on payment from their dashboard.