REIMBURSEMENTS
Eliminate expense reports. Reimburse quickly and easily.
Reimbursing your employees for out-of-pocket expenses has never been easier for employees, or more efficient for AP.
A new and better employee expenses.
Submit reimbursements no matter where you are. Take a picture of your receipt with our mobile app, and our OCR technology will automatically scan and populate your expense details in seconds. Once approved, your reimbursement will be deposited directly to your bank account.
Consistent policy and approvals.
It’s simple and straightforward when employees submit expenses in the same system used for all other purchase requests. The request is automatically routed to the appropriate approver(s) per your company’s policies.
Set mandatory fields, a time window for submission, and any budget limits. Provide clarity to your employees by flagging or blocking an expense that is not allowable.
Expenses on the go.
Submit reimbursements anywhere and forget the pocket full of receipts. With the Airbase mobile app, simply take a picture of your receipt, submit for approval, and get reimbursed.
Prefer to finish it later? Snap a picture and save it to your receipt inbox, and Airbase will still scan the receipt and automatically populate your reimbursement request details, so it’s ready when you are.
Pay directly to employee bank account.
The Airbase system pays directly to an employee’s bank account, helping to avoid confusion over payroll tax.
Payment for approved expenses is automatic, and can be on a batched basis, omitting any that are not (yet) fully compliant. Employees can track payments and are notified of any missing documentation.
Audit trail of every expense.
When everything is filed by transaction in one consistent format, the resulting audit trail is easy to access and has all supporting documentation, including receipts, notes, and more.
Automate expense reimbursement with flows that make sense to everyone.
Consistent approval workflows.
Set approval thresholds to reflect your company’s policies, capture requests and approvals, and create a consistent audit trail for out-of-pocket purchases.
Automatic accounting.
Once a reimbursement has been paid, it can easily be synced to the general ledger. Regular updating of the GL leads to a faster close.
Support remote teams.
Keep remote teams moving with quick, easy reimbursements for out-of-pocket expenses. Take the guesswork out of what expenses are allowable.
Employees get paid faster.
Approvals and communication regarding additional clarity on an expense happen in email or Slack. Compliant expenses are paid out each night. Employees track progress on payment from their dashboard.
Extra features to make life easier.
Use our W-9 compliance feature to ensure that the form is on file before a payment is made to a vendor. Split payment amounts by category. Our banking activity report shows individual, instead of batched, transactions to make month-end bank reconciliations a snap.
Vendor credits.
The inclusion of vendor credits on the same platform simplifies the AP process. With all means of paying a vendor easily accessible from one place, making payments has never been simpler.
