With Airbase, physical and virtual cards are highly adaptable, sophisticated communication devices — think approvals, coding to the GL, and real-time reporting. Excellent design lets you configure controls at both the card and the transaction level. Enable your high-performing teams to spend the money they need, and get the visibility and control necessary to manage budgets.
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When employees create virtual cards for one-time or recurring payments, a full audit trail is created and transactions are automatically booked to the GL.
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Physical cards for in-person spending by employees can be customized for additional control by setting a spending limit and an expiration date.
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Limit the amount that can be spent on a card to maintain control over spending. Limits can be adjusted following approvals if circumstances require. Whether you use virtual cards with pre-approval workflows for spending, or physical cards for point-of-sale purchases, Airbase cards are backed by robust controls and visibility into real-time spending.
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Adding receipts to card transactions has never been easier. Simply upload the receipt and attach it to the transaction. Our mobile app allows for this easy action while making purchases on the go, and even reminds you to do so when a purchase is made. Airbase puts an end to expense reporting and credit card reconciliations.
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Proper syncing of transactions to the GL requires accurate categorization up front. That’s why we've built the auto-categorize feature for physical cards, so that transactions will be categorized correctly once you establish the first instance. For virtual cards, the category is identified when a request for spending is made, so it can be vetted upfront. Integrations with QuickBooks Online, Xero, Sage Intacct, and Oracle NetSuite.
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Automatic fraud detection alerts cardholders to any suspicious transactions.
Airbase cards are covered by VISA® Purchase Protection.
Whether you add your physical card to your digital wallet, or use the card’s chip technology to avoid contact at the point of purchase, contactless payments are safer.
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Interactions in the physical world are safest when contactless. Our physical cards are ‘tap cards’ so that you don't have to touch a swipe terminal. Add our physical cards to your digital wallet for greater ease and security.
Use spend requests and approvals to ensure that company expenses are approved before employees make card purchases.
Set spend limits for each card via software to prevent overspending and unauthorized vendor charges.
Employees using the physical card can upload receipts via mobile app, and virtual card users can attach receipts to each transaction.
Earn cashback for your company on all physical and virtual card purchases.
“If we didn’t have Airbase we’d probably spend 3 to 5 hours a week manually reconciling these transactions on the different cards. I can set coding rules when I’m approving an expense to automatically reconcile it with the GL. It’s a system that allows one person to address the manual work of three.”
