Not all virtual cards are created equal, and it’s the design of the software behind them that provides visibility, spend control, and accounting automation. Airbase virtual cards have the most advanced design available.
Whether a virtual card is created for one-time use or for recurring payments, employees can easily and quickly request approval for each purchase. The platform will route the request for approval per the policies that your company has established.
The value of a vendor-specific card goes beyond the visibility and control it provides — transactions can be automatically synced to the GL. Keep your books current with card spend flowing directly to the GL for a better view of your business, any day of the month.
Additional settings allow for spending limits, number of transactions, and expiration dates on each card. Expiration dates are helpful for recurring charges, and our “pending lock” feature will notify you when a card is approaching its expiration date, so that you can review whether services are still needed.
Eliminate manual coding and save time with rule-based accounting automation. Automatically code and record card transactions to QuickBooks Online, QuickBooks Desktop, Xero, Sage Intacct or Oracle NetSuite.
Virtual card transactions flow directly to the GL so that you’ll never have to reconcile credit card statements again.
When approvals, payment terms, receipts, and contracts are all captured to the specific transaction file, you’ll never again have to search through email chains, Slack channels, Google forms, or expense reports, to find the documentation you need.
With spend flowing directly into the GL, you’ll have access to card spend in real time. View by department, by spend owner, or vendor to get a clear view of your spending any day of the month. Because Airbase is a consolidated card and full AP platform, it reports total expenses so that budgets can be better managed.
Use spend requests and approvals to ensure that company expenses are approved before employees make card purchases.
Set spend limits for each card via software to prevent overspending and unauthorized vendor charges.
Employees using the physical card can upload receipts via mobile app, and virtual card users can attach receipts to each transaction.
Earn cash back for your company on all physical and virtual card purchases.
“Virtual cards were the selling proposition that made us jump into Airbase. We have never had any Airbase card get compromised. In the event that one could become compromised, only the single virtual card would be affected, unlike before.”
