Compare The 8 Best Avidxchange Alternatives For 2024

Comparison criteria.

Here are the criteria we have used to evaluate AvidXchange alternatives:

• The range and depth of features.
• User-friendliness.
• Pricing.
• Reviews and ratings.

Overview: AvidXchange alternatives and competitors.

1. Airbase.

Track pre-approved vs maverick spend and spend across departments

Airbase takes the lead when it comes to AvidXchange alternatives by providing tailored procure, pay, close solutions.

While AvidXchange’s offerings are limited to AP automation, PO matching, supplier portal, and bill payments, Airbase’s capabilities extend to Guided Procurement, Expense Management, and flexible Corporate Cards.

The other features that set Airbase apart from AvidXchange and its competitors include round-the-clock fraud investigation services, industry leading cashback rewards, award-winning customer support, and granular spend analytics.

Best features.

• Advanced AP automation: Accelerates month-end closing by automating the entire spectrum of AP processes, including invoice capture, approvals, bill creation, PO matching, and reconciliation.
• Multi-subsidiary support: Airbase allows companies to link each subsidiary to its corresponding bank account for streamlined financial management.
• Advanced approval workflows: Supports creation of custom, complex workflows aligned with the needs of each subsidiary.
• Guided Procurement: Advanced procurement features with dynamic adaptation of flows and steps based on user input.
• Smart spend management: Automates expense reports using OCR, ML, and generative AI, integrates with travel booking tools and corporate cards to facilitate seamless spend management.
• Comprehensive spend analytics: With reporting across multiple dimensions and insights into savings and process improvements.
• Multi-currency support: With the ability to make payments in 200 countries and 140+ currencies, Airbase supports global financial operations.

Airbase G2 rating: 4.8/5.

Airbase pricing.

Airbase offers three packages: Standard, Premium, and Enterprise. All the packages include key platform features while optional add-ons are available for travel, purchase orders, and approval workflows. Users can also opt for individual modules instead of the whole platform.

Customers and best suited for:

Company size: Mid-market to large enterprises (with 50 to 10,000 employees).

Solution needs: Businesses looking for a scalable solution for Guided Procurement, Account Payable Automation, Expense Management, and Corporate Cards, and those seeking an all-in-one procure, pay, close solution by adopting the full suite.

2. Corpay One.

Customizable approvals for spend management

Corpay One is among the AvidXchange alternatives that offer similar features across AP automation and bill payment. The spend management platform offers different types of corporate cards for fuel and business expenses that offer rebates, a feature that AvidXchange lacks.

Best features.

• AP automation: Build tailored approval workflows using a drag-and-drop builder, and sync expenses directly to your GL.
• On-the-go expense management: Set custom spend limits on the Corpay One Mastercard and upload receipts via the mobile app.
• Approvals on Slack: Approve or decline expenses directly within Slack, streamlining stakeholder involvement.
• Diverse payment options: Facilitate international wire payments to over 30 countries and make vendor payments via ACH, check, or Corpay One Mastercard.

Corpay G2 rating: 4.2/5

Corpay pricing.

Corpay doesn’t charge a platform fee but levies a transaction fee for each payment type. Users also need to pay an additional fee for each document they upload (bills, receipts, invoices, etc.). This fee ranges from $0.50 for 1-500 documents per month to $0.35 per document for 2,001+ documents per month.

Customers and best suited for:

• Company size: Small to mid-market businesses with 10-200 employees.
• Solution needs: Companies that use QuickBooks or Xero and need basic AP automation and expense management solutions.

3. Emburse.

The system assigns approvers for invoices based on the policy

Unlike most AvidXchange competitors listed here, Emburse offers AP automation through a combination of different modules. Emburse Chrome River automates invoices and offers analytics, while Emburse Nexonia’s AP automation software handles invoices and approvals and provides a vendor portal and ERP integrations.

You can connect other products within the Emburse ecosystem to manage expenses, travel, and cards.

Best features.

• Invoice automation: Uses OCR technology to scan and extract data from invoice images with an additional layer of human review.
• PO module: Emburse Invoice integrates with the Purchase Order module to facilitate purchase requisition creation, invoice matching and validation, and approval routing.
• Cross-border payment support: Converts 140 currencies in real time based on the expense date.
• Analytics: Provides a detailed view of invoice spend, cycle times, and volumes.
• Cards and payments: Supports the creation of a unique virtual card for each vendor to manage payments.

Emburse Chrome River and Nexonia G2 Rating: 4.3/5

Emburse Chrome River and Nexonia pricing.

Emburse Nexonia’s basic plan, priced at $12 per user per month, includes the Nexonia Expense module. There’s also a “bundle and save” option that includes the AP automation and Nexonia Expense modules. The Enterprise plan, designed for businesses with over 100 employees, has custom pricing.

Customers and best suited for:

• Company size: SMBs and mid-size.
• Solution needs: Businesses looking for basic AP automation with the option to add-on modules for expense, travel, payment, and analytics.

4. Melio.

Melio syncs with Xero and QuickBooks Online

If you’re a Xero or QuickBooks user looking for AvidXchange alternatives with no platform or subscription fees, Melio may be the right choice. With Melio, you can manage your accounts payable and receivables, enjoy flexible payment options, and create custom approval flows.

Best features.

• Simplified account payable: Extracts details from uploaded bills, automatically schedules emailed invoices for payment, and syncs transactions with GL.
• Account receivables: Supports invoice creation and integrates a payment button within the email while reconciling payments automatically.
• Flexible payment options: Offers instant transfers and Pay by Card feature where Melio pays vendors who don’t accept card payments via their preferred method of payment.
• Supports international payments: Enables batch payments to multiple countries and to vendors who do not have a Melio account.

Melio G2 rating: 4.6/5

Melio pricing.

Melio does not have a platform fee but charges a fixed rate for different transactions. While ACH bank transfer and the first two checks per month are free, instant transfers and fast ACH bank transfers incur a 1% fee. Fast checks and international payments carry a charge of $20 each.

Customers and best suited for:

• Company size: Small and medium businesses.
• Solution needs: Companies using Xero or QuickBooks looking for a B2B payment platform with simple AP and AR automation.

5. MineralTree.

Admins can set up hierarchical approval flows

If your business is looking for an accounts payable automation software that integrates with your existing accounting software, MineralTree is one of the alternatives to AvidXchange to explore.

MineralTree integrates with hundreds of accounting systems, including the ones that AvidXchange does not offer, such as Xero, SAP ECC6, and Oracle E-Business Suite.

Best features.

• AP automation: Captures and automatically codes invoice data, carries out PO matching, and syncs transactions to GL or ERP.
• Approval tiers: Allows admins to create routing logic and multiple approval tiers logic based on amount, department, vendor, location, etc.
• Managed payments: The services of a dedicated team for supplier enrollment, data management, and finding the ideal payment mix to save costs.
• Analytics dashboard: Displays insights on invoice aging, rebates earned, and payment mix.
• Secure virtual card: Offers virtual cards that can be pre-loaded with specified amounts based on established vendor agreements.

MineralTree G2 rating: 4.2/5

MineralTree pricing.

MineralTree’s pricing model is based on the ERP system, the volume of invoices, and average monthly payment. In addition, there is a one-time onboarding and training fee.

Customers and best suited for:

• Company size: Mid-market companies and enterprises.
• Solution needs: Businesses that are looking for AP automation and managed payment services.

6. Ramp.

Ramp collates all subscriptions in one place

If you’re looking for alternatives to AvidXchange that offer AP automation and procurement tools, Ramp is worth exploring.

One of Ramp’s plus points is that it has a free plan that offers basic accounts payable, expense, and vendor management tools. The platform has some features that AvidXchange lacks, such as price benchmarking, travel, corporate cards, and multi-entity support.

Best features.

• AP automation: AI-powered suggestions on accounting rules and expense categorization, error detection, and ERP syncing.
• Procurement: Custom intake forms that adapt dynamically to responses, the ability to tag team members within purchase requests or purchase orders, and Slack integration to manage approvals.
• Smart receipt capture: Captures receipts sent via mobile app and SMS while auto-routing them from Lyft, Amazon, and Gmail.
• Corporate cards: Auto-enforced submission requirements and spend limits based on categories, merchants, and other criteria.
• Travel tools: Flexible spend limits based on market rates, access to Priceline’s inventory of flights and hotels, custom approval workflows based on amount, GL code, team, etc.

Ramp G2 rating: 4.8/5

Ramp pricing.

Ramp’s free plan offers expense management, travel tools, corporate cards, and accounting software synchronization. The paid plans, Ramp Plus ($15 per month per user) and Ramp Enterprise offer advanced integrations, custom workflows, PO management, and multi-entity support.

Customers and best suited for:

• Company size: SMBs and mid-market.
• Solution needs: Businesses in need of AP automation, procurement, and integrated T&E features.

7. Spendesk.

Admins can see how requests impact budgets

Spendesk belongs in the list of AvidXchange competitors given its invoice and accounting automation capabilities. However, unlike AvidXchange that offers multiple payment modes, Spendesk allows you to pay vendors using a virtual card or a debit card.

Best features.

• AP automation: Utilizes historical bookkeeping data to predict VAT and expense accounts in real-time for each payable.
• Subscription management: Groups recurring payments and subscriptions in the platform for easy management.
• Approvals and budget view: Customizable approval workflows and the ability to see the impact of requests on budgets.
• Simplified expense management: Uses OCR technology to extract data, supports reimbursement from within Spendesk wallet, and creation of unique virtual cards with spend controls.

Spendesk G2 rating: 4.7/5

Spendesk pricing.

Spendesk has not listed the pricing information on its website.

Customers and best suited for:

• Company size: Small, medium, and large businesses.
• Solution needs: Companies that prioritize spend management, AP automation, and budget planning.

8. SAP Concur.

Concur Invoice captures line items and categorizes items by expense type

SAP Concur’s products, Concur Invoice and Concur Expense, integrate to provide a unified experience to manage spend. Concur’s AP automation features are comparable to the ones offered by most AvidXchange alternatives, including approval workflows, automated invoice capture, and ERP synchronization.

Best features.

• Invoice processing: Utilizes AI and OCR technology to extract invoice details from emails, faxes, or mobile submissions, routing them through approval workflows.
• PO matching: Supports PO creation, item receipt matching, and integration with ERP systems for seamless invoicing.
• Payment solutions: Provides Payment Manager for managing bulk payments through third-party app integrations.
• Attendee spending tracking: Enables tracking of spend for each individual at an event or meeting.
• Total spend visibility: Offers complete visibility into total company spending, down to each detailed transaction.

SAP Concur G2 rating: 4.0/5

SAP Concur pricing.

Pricing information is not available on the website.

Customers and best suited for:

• Company size: Medium-sized businesses to large enterprises.
• Solution needs: Businesses looking for travel, expense, and budget management tools.

Airbase vs AvidXchange.

In this section, we’ll focus on a head-to-head Airbase vs AvidXchange comparison, evaluating the features of each platform in more detail.

What does Airbase do?

Airbase provides end-to-end procure, pay, close solution, automating all aspects of accounts payable, expenses, and procurement. Some of its USPs include advanced AP automation, guided procurement with dynamic intake forms, corporate card solutions with rich cashback rewards, and support for multi-entity businesses.

Airbase solutions.

Guided Procurement.

The dashboard gives real-time status of purchase requests

The Guided Procurement module streamlines the intake process, right from the creation of a purchase request to vendor management. While vendors can use a self-service portal to track the payment status, Airbase users can gather contracts, vendor details, and W-9 forms on a central platform.

A no-code intuitive workflow builder makes it easy for admins to create simple to complex purchase approval flows. The system guides employees in making compliant purchases by offering smart suggestions and dynamically adapting forms and flows based on user responses.

Compliance and speedy approvals are ensured through integrations with contract lifecycle management (CLM), Governance, Risk, and Compliance (GRC), HRIS, and ticketing systems.

Accounts Payable Automation.

Airbase supports bill amortization and syncs the data to the GL

Airbase’s Accounts Payable Automation features are superior to AvidXchange in many ways. Apart from advanced bill payment approval workflows, Airbase uses sophisticated technology to capture invoice details and offers multi-subsidiary support. Customers can link a subsidiary with the local bank to make payments in 145+ currencies and 200+ countries.

Airbase not only integrates deeply with NetSuite to 3-way match POs but also integrates with 70+ ERP systems. With automatic reconciliation of transactions, companies can fast-track the month-end close.

Expense Management.

Employees get a complete view of expense policies

From capturing receipts and managing approvals on the go to automating expense reports and auto-categorizing expenses, Airbase’s Expense Management module allows users to keep track of all spend.

Airbase uses machine learning (ML) and OCR to extract receipt details accurately, including GL category, date, amount, and vendor. In addition to setting custom spend controls, companies can reimburse expenses to employee bank accounts within the U.S. and in 44 supported countries and 14 currencies. Airbase integrates with TravelPerk to offer an integrated travel and expense experience.

Corporate Cards.

The auto-lock feature locks the card for non-compliant purchases

The Corporate Card module allows employees to request a virtual or physical card from the mobile app. Admins can specify spend limits, make receipts mandatory, and enable auto-lock to block cards for non-compliant requests. They can also issue a unique virtual card for each vendor with card transactions being eligible for direct cash back. Airbase automatically syncs card transactions to the GL and provides an audit log with details on each card, such as Locked, Unlocked, New Charge, and so on.

What does AvidXchange do?

AvidXchange was established in 2000 to help mid-market companies manage their bill payments. It later expanded its capabilities by acquiring other companies and currently offers AP automation, purchase order automation, and supplier management.

AvidXchange’s product suite allows businesses to digitize invoices, create purchase orders, automate workflows, and make electronic payments. There are tailored products available for financial institutions, media agencies, and political agencies.

AP automation.

Invoices are automatically coded based on previous inputs

There are multiple software products within the Avidxchange ecosystem that cater to the AP automation needs of different end users. AvidInvoice is the invoice processing software that extracts invoice data, routes it to the right approvers, and offers visibility into invoice status.

AvidStrongroom handles P2P automation by providing integrations with ERPs and accounting systems via API, matching POs with invoices, and making payments through AvidPay Network.

Financial institutions can use AvidAscend, a tailored accounting suite to manage invoice-to-pay processes. Along with an invoice inbox, this module automates the AP tasks, allows purchase requisitions and approvals, and enabes vendor management and expense report reimbursement.

Purchase order automation.

Creating and retrieving purchase orders is easy on AvidBuy

AvidBuy, the purchase order management software, integrated with AvidAnalytics and AvidInvoice, automates purchase order creation and management process.

AvidAnalytics eliminates duplicate purchases and offers visibility into the processes while AvidInvoice enables 2 and 3-way PO matching. AvidBuy automatically creates purchase orders from approved requests and offers a search functionality to retrieve invoices, POs, and sales receipts.

Supplier Hub.

Suppliers get real-time updates on payments and invoice approval status

The Supplier Hub​ is AvidXchange’s version of a vendor self-service portal. Once a customer signs up on AvidXchange, their vendors automatically are added to the Supplier Hub. The suppliers can choose their payment method, access invoices, and view payment status on the Hub.

Payments.

Users can make batch payments via vendors’ preferred payment methods

Payments are managed on AvidPay, the bill payment automation software. Users can pay vendors on the AvidPay Network which has over 1.2 million suppliers using Mastercard, paper check, or AvidPay Direct payment. AvidXchange offers supplier services teams to enroll new suppliers who accept AvidPay payments.

The software allows users to define customizable bill payment approval flows and manage approvals electronically.

There are also specific payment solutions for the media industry (AvidXchange FastPay) and political agencies (AvidXchange FastPay Political). These solutions offer features such as automated check issuing, digital tools to buy ads, and a network of media suppliers.

In summary.

Going through this list of AvidXchange alternatives is a great way of understanding the pros and cons of each software.

But, before you go ahead and pick an AP automation software, it’s important to carefully consider the benefits you’re looking for and whether the software can deliver them.

A PYMNTS report shows that over 90% of firms that plan to automate their AP processes expect automation to bring these results:

• Accurate and streamlined processes.
• Improved data visibility that leads to better cash flow management.
• Greater payment speed.
• Increased payment options.
• Improved supplier relationships.

Airbase can also confidently add a high ROI and short time-to-value to the above list!

If these are the benefits you seek, Airbase is the obvious choice as the study titled Total Economic Impact of Airbase by Forrester Consulting shows. With its seamless AP automation, cashback rewards, and dynamic intake-to-pay solutions, Airbase saves thousands of dollars and transforms your financial operations.

Designed to scale with ease, Airbase’s real-time reporting capabilities and dedicated fraud investigation services also set it apart from AvidXchange.

With reduced labor costs, optimized compliance, and 360-degree visibility into spend, you’re well positioned to reap the benefits of your investment.