Platform Features | Fully Automated Solution

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Three products. One platform.
Spend management done right.

The problem we solve.

Graphic comparing all of the tools Airbase can replace.

Airbase replaces a complicated process, messy financial stack, and manual workflows with a single automated spend management platform. Airbase is designed to give maximum visibility and control so that company purchasing is safe, easy, and efficient. By automating workflows, you'll free up the valuable time of finance and accounting teams to focus on value-added strategic work.

Who we solve it for.

Graphic displaying all the different roles in an organization that Airbase works with/ for.

Airbase solves problems, large and small, for anyone impacted by company spending — accounting and finance teams, budget owners, employees, leadership, partners, and vendors. Airbase supports remote teams, international teams, teams who work in the office, and vendors, both domestic and foreign. It scales to fit the needs of companies from startup to IPO. And, we can solve the spend management problem for you too.

Join our active and growing
Slack community of finance pros.

How we solve it better than anyone else.

Airbase spend management helps you move toward a continuous close.

Airbase does the job of the many point solutions commonly relied on to pay vendors, manage card spending, reimburse employees, and more. But, because Airbase does it all, Airbase does it better. It standardizes practices, eliminates reconciliations, creates a complete audit trail, and forms a single source of truth for all company spend.

Designed to scale.

Graphic displaying the scalability of Airbase. We work with small and medium sized businesses.

Airbase integrates with QuickBooks Online, QuickBooks Desktop, Xero, Sage Intacct, and NetSuite to fit your company’s needs, no matter its stage and complexity. Start with our Essentials (free) version, upgrade easily for greater flexibility and functionality to our Growth or Enterprise package. Airbase supports companies from idea to IPO and beyond.

See how Airbase can help you build a great company.

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The beauty of a fully automated platform solution:

Benefits.

Consolidate card spend, purchase orders, simple invoices, or expense reimbursements.

Consistent visibility into all non-payroll spend.

One command and control center to make payments by check, ACH, card, international wire, or vendor credits.

Reduces processing costs and lets AP optimize for cash back.

Set expense policies with rules the system will enforce.

Ensures and records compliance without expecting colleagues to monitor.

All employees request spending or reimbursement via simple (or complex if needed) workflows.

Automatically route requests to appropriate approver(s).

Automatic formation of audit trail.

Documentation easily retrievable for audits or other needs.

Automates bill creation, categorization, payment scheduling, accruals, amortizations.

Free up valuable time and eliminate errors.

All non-payroll spend syncs directly to the GL.

Faster close and real-time data for better decision-making.

Visibility and control before, during, and after spending occurs.

Promote a healthy spend culture and better budget management.

ebook

The Definitive Guide to Spend Management.

A deep dive into spend management, how it works and the benefits that it offers.

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Platform features extend across all products, and include:

Automated approval workflows
Automatic GL sync

Real-time reporting
Notifications via web, email, mobile app, and Slack

Mobile app
Full audit trail of supporting documents

Unlike other spend management systems, each of Airbase’s products has the breadth and depth to rival point solution alternatives.

Bill payments.

Invoice Ingestion & OCR

Invoice Inbox

Simple bill creation

Auto-categorization

PO matching

Payment scheduling

Domestic and international payment support with multiple payment types: ACH, check, wire transfer, virtual cards with cash back

Create recurring bills

Vendor payment history

Vendor portal

Search, setup, W-9 capture for vendors

Report of 1099 vendors

Search, setup of vendors

Vendor invoice upload

Payment visibility for vendors

Email audit trail for tracking of invoice related actions

Corporate cards.

Physical cards with cash back

Unlimited virtual cards with cash back

Card features include:

Set spend limits based on amount, time period, and number of transactions

One-time and recurring virtual cards

Vendor-specific virtual cards

Auto-categorization

Google Pay and Apple Pay support

Auto card lock settings

Simple receipt upload

Receipt compliance settings

Subscription management

Duplicate subscription checking assistance

Virtual card expirations to avoid auto-renewals

Subscription renewal and duplication warnings

Automatic fraud detection

Employee reimbursements.

Real-time reimbursement requests

Powerful rule-based reimbursement policy controls

Blocking and warning policies for hard or soft policy compliance

Clear policy visibility for employees

Receipt compliance settings

Receipt inbox

Simple receipt upload

Automated payments

Real-time reimbursement status
for employees and approvers

Same-day expense processing

Off the Ledger:

Finance & Accounting Slack Group.

Airbase supports an active and growing community on Slack called Off the Ledger. It’s a protected no-sales zone and a great forum for asking questions, providing insights, and posting jobs to a group of vetted finance pros.

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