Airbase is a corporate card, expense management, and a bill payments solution all in one.

Replace a complicated process, messy stack, and manual workflows with one automated spend management platform.

Control

Expense pre-approval system.

Customize approvals with company expense policies.

Set spend limits by card and time period.

Lock a card on a future date to block auto-renewals.

Lock cards if receipt submission policy isn't followed.

Suspend a card if lost or stolen, lock if fraud is suspected.

Option to allow payments only when vendor W-9 form is on file.

Automatic fraud detection.

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Visibility

Real-time reports: Including summary and detailed.

Audit trail of every transaction.

Audit trail of card events.

Entire approval chain lives on the platform.

Monitor business-critical payments.

Duplicate subscription alerts.

Single repository for all payment documents.

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One base for all payments

Physical cards for point-of-sale purchase needs.

Vendor-specific virtual cards to help eliminate orphan spend, over charges, and fraud.

Bill payments with checks and ACH.

Auto-fill invoice details with OCR.

Employees can select card or invoice transactions.

PO support, including 3-way match.

Schedule future payments contingent on approvals.

1099 management and reporting.

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Accounting
Automation

Integrates with: Oracle NetSuite, QuickBooks Online, Sage Intacct, and Xero.

Automates booking of transactions to the GL.

Auto-categorize GL fields for physical card transactions.

Set GL fields for virtual card transactions.

Automate receipt wrangling.

Automatically create amortization schedule from start and end dates.

Split amounts by category.

Sync bills to the GL in advance of making payment.

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Empower high-performing
teams

Virtual cards for recurring or one-time expenses.

Physical cards when point-of-sale cards are preferred.

Submit invoices for payments requiring check or ACH.

Easy approval request/receipt with built-in policy parameters and transparency.

Set a temporary spend limit for unforeseen expenses.

Add receipts in real time with the Airbase mobile app.

Auto-categorize GL fields.

Digital wallets: Add your physical card to your Apple Pay or Google Pay.

Share card details securely with our share card feature.

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Easy
Administration

One base for all non-payroll spend.

Auto-load funds.

Add users by teams and departments at no additional cost.

Auto-fill transaction details with OCR.

Vendor portal to allow vendors to: Input ‘pay to’ information, track payments, input 1099s.

Documents and contracts related to a Vendor kept in one place.

Transfer ownership of physical cards.

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The 4 pillars of spend management.

Approval
workflows
All payment
types
Accounting
automation
Real-time
reporting

Airbase spend management features.

Solutions for:

Consolidate corporate card payments and bill payments into a single system.