Benefits of our features

Replace a complicated process, messy stack, and manual workflows with one automated spend management platform.

Some features that support our key benefits.

Control

Expense pre-approval system.

Customize approvals with company expense policies.

Set spend limits by card and time period.

Lock a card on a future date to block auto-renewals.

Lock cards if receipt submission policy isn't followed.

Suspend a card if lost or stolen, lock if fraud is suspected.

Option to allow payments only when vendor W9 form is on file.

Automatic fraud detection.

Visibility

Real-time reports: Including summary and detailed.

Audit trail of every transaction.

Audit trail of card events.

Entire approval chain lives on the platform.

Monitor business-critical payments.

Duplicate subscription alerts.

Single repository for all payment documents.

One base for all payments

Physical cards for point-of-sale purchase needs.

Vendor specific virtual cards to help eliminate orphan spend, over charges, and fraud.

Bill payments with checks and ACH.

Auto-fill invoice details with OCR

Employees can select card or invoice transactions.

PO support, including 3-way match.

Schedule future payments contingent on approvals.

1099 management and reporting.

Accounting
Automation

Integrates with: NetSuite, QuickBooks Online,
Intacct, Xero.

Automates booking of transactions to the GL.

Auto-categorize GL fields for physical card transactions.

Set GL fields for virtual card transactions.

Automate receipt wrangling.

Automatically create amortization schedule from start and end dates.

Split amounts by category.

Sync bills to the GL in advance of making payment.

Empower high-performing
teams

Virtual card for recurring or one-time expenses.

Physical cards when point-of-sale cards are preferred.

Submit invoices for payments requiring check or ACH.

Easy approval request/receipt with built-in policy parameters and transparency.

Set a temporary spend limit for unforeseen expenses.

Add receipts in real time with the Airbase mobile app.

Auto-categorize GL fields.

Digital wallets: Add your physical card to your Apple Pay or Google Pay.

Share card details securely with our share card feature.

Easy
Administration

One base for all non-payroll spend.

Auto-load funds.

Add users by teams and departments, at no additional cost.

Auto-fill transaction details with OCR.

Vendor portal to allow vendors to: Input 'pay to' information, track payments, input 1099s.

Documents and contracts related to a Vendor kept in one place.

Transfer ownership of physical cards.

Consolidate corporate card payments and bill payments into a single system.